Request a Data Use Agreement (DUA)

Data Use Agreements

A Data Use Agreement (DUA) is required to send JHU data outside the University or to receive data from an outside entity.

As of August 4, 2025, DUAs should be submitted via a Fibi Service Request record (Service Request type: Data Use Agreement). For a step-by-step guide on how to submit a DUA Service Request in Fibi, please review the ORIS DUA snapshot guide.

Agreements that include incoming or outgoing funding with a data transfer component should continue to be submitted via Fibi as a new funded contract (Proposal tab in Fibi).

Some outgoing transfers of JHM data will require the submission of a Change in Research (CIR) to the IRB and/or approval by the Data Trust prior to execution of the DUA. When submitting a Change in Research in eIRB2, please enter the MyRap number assigned to your DUA when prompted for a record number.

Please note, DUAs with a commercial entity will be reviewed and negotiated by the Clinical Research Contracting (CRC) office.

Please include the following information when submitting a DUA request:

• For an initial or original agreement:
  • Editable version of the Data Use Agreement (preferably MS Word), if one is available. If no agreement is available, ORA has templates for use.
  • Contact information (name, title, email address, phone #, mailing address, etc.) for the other entity
  • A JHU-specific Statement of Work or Scope of Work, clearly describing the data being transferred and how the data are intended to be used.
    Please download and complete the DUA SOW Attachment 1 document from Fibi.
  • IRB/IACUC approval or application number, if applicable. If these approvals are pending, please indicate.
  • If this request has been approved by the Data Trust, please provide confirmation of the approval. For questions on which transfer require review by the Data Trust, click here.

• For a modification of an existing DUA, please submit a Fibi Service Request (Type: “Modification of an Unfunded Contract”) and provide:
  • Editable version of the Data Use Agreement modification (preferably MS Word), if one is available.
  • Contact information (name, title, email address, phone #, mailing address, etc.) for the other entity
  • Explanation of what is being revised (e.g. end date, PI change, type of data, etc.)
    • If the type of data or location is changing, please provide an updated DUA SOW Attachment 1 document
    • If changes necessitate new or revised Data Trust approval, please provide confirmation of the approval.