Request an Outgoing Subaward

Requesting a New Subaward or Modification

Subaward Requests for new or modification subagreements are submitted and processed through the Subaward Workflow Information Tracking (SWIFT) System. The system can be accessed here by logging in with a JHED ID and password.

When a new grant award or agreement is executed and workflowed to SPSS by ORA, and the award/agreement includes outgoing subawards, a Subaward Checklist will be emailed to department contacts.  The Checklist details all of the documentation required to submit your subaward request, along with tips on how to submit using SWiFT.

To request that ORA draft and issue a subaward, please enter information in the SWIFT system, along with all required attachments, and submit it for processing.

Required Subaward Paperwork, Responsibilities, and Process

Required paperwork for New Outgoing Subawards:

View the Subaward Forms here.

1. Detailed subaward Budget
2. Federally Negotiated Rate Agreement (if applicable)
3. Scope of Work for Subcontracting PI
4. Subsite IRB or IACUC Approvals (if applicable)
5. Subrecipient Questionnaire (if applicable)
6. Subrecipient Determination Form
7. Significant Financial Interest Form (for Federal Awards, non-FDP FCOI Clearinghouse subrecipients)
8. UEI# and SAM Registration (for Federal Awards)

Required paperwork for Subaward Modifications:

1. Detailed Budget (with Federally Negotiated Rate Agreement, if applicable)
2. Updated Subsite IRB or IACUC Approvals (if applicable)
3. Significant Financial Interest Form (for Federal Awards, non-FDP FCOI Clearinghouse subrecipients) to report any changes.
4. If you have received a REVISED NGA for this award, and the revision affects a subsite, you must provide the requested information.

For additional information or questions on complex subaward requests, please email [email protected].

Departmental Responsibilities:

• Compiling and submitting the required paperwork to ORA via SWIFT
• Sending a Welcome Packet to new subsites if it is a Federal Award
• Ensure that Subsite has a UEI# and SAM Registration if it is a Federal Award
• Send an invitation to subsite for New Vendor Creation through PaymentWorks

SOM ORA Subaward Process:

For additional information about Outgoing Subawards, please click here or review our FAQs page.